Project Plan

Project Charter

Project Charter

Project Title: Mountain Music Festival

Project Start Date: September 8, 2008

Projected Finish Date: April 8, 2008

Project Manager: Kevin Nesline, Phone 919-332-3170, KN71462@appstate.edu

Project Objectives: Hold a music festival in the High Country and raise money for local music awareness

Approach:

· Rent out a venue

· Develop a detailed cost estimate for project and report to project manager

· Find local bands to play at festival

· Hire security, vendors, and medical staff

· Advertising

· Hire ASU students

· Use internal staff as much as possible to reduce cost

· Apply for permit

· Insure event

Roles and Responsibilities:

Name	Role	Responsibility
Kevin Nesline	Project Manager	Plan and execute project
Chris Rorhbach	Financial Manager	Budget festival
Josh Hunter	Entertainment Mgt.	Find Bands
AJ Smith	Hospitality Manager	Organize concessions, security,
		medical, and other vendors

Sign-off

Kevin Nesline

Chris Rorhbach

Josh Hunter

AJ Smith Business Case for Project Name: Chris Rohrbach, Kevin Nesline, Josh Hunter, AJ Smith Date: 9/15/08 Prepared by: Chris Rohrbach, Kevin Nesline, Josh Hunter, AJ Smith

1.0 Introduction/ Background

We are putting on a project for our CIS 3610 class which will help us

grasp how to successfully manage and carry-out a project.

2.0 Business Objective

Our group is managing a music festival set for the High Country in April.

We are doing this to promote local music awareness and sponsorship for the

most popular band according to the crowd.

3.0 Current Situation and Problem/Opportunity Statement

There are currently many musicians among the High Country that have yet

to be heard. This festival is a great opportunity for the youth of Boone and

surrounding areas to catch an interest in local music.

4.0 Critical Assumption and Constraints

With this many projected people in attendance, our team will need to be

covered/insured. Local sponsors will fund the initial financial obligations.

5.0 Analysis of Option and Recommendation

1. Do nothing. Local music will not be exposed significantly but with today’s

media outlets the youth are still gaining access to music they enjoy.

2. Carry out the festival

6.0 Preliminary Project Requirements

1. The ability to cover the festival financially.

2. Access to an appropriate venue for the fest.

3. Substantial sponsors

4. Confirm bands’ appearance

7.0 Budget Estimate and Financial Analysis

Venue: $2,500

Insurance: $1,000

Security: $300

Medical: $300

Concessions: $1,500

Management: $1,500

8.0 Schedule Estimate

It would be ideal to have all bands booked by sometime in March. The

festival itself is set for April 8^th, 2009.

9.0 Potential Risks

The health and safety of all attendants is always our biggest concern and is

the reason for having medical staff on hand. Less people than originally

projected could show up, leaving us with a substantial surplus of food and beverages.

Kickoff Meeting

Project Kickoff Meeting

Agenda

Project: Mountain Music Festival

Project Manager: Kevin Nesline

Participants: Kevin Nesline, Chris Rohrbach, Josh Hunter, AJ Smith

Date / Time: Sep 8, 2008

Phone call-in number: 919-334-2345

Project Description: Organizing a three day long music festival in Boone.

Purpose: To promote local bands and attract sponsors.

Goals and Deliverables: Raise money to support the community’s music awareness for the youth and sponsorship is awarded for the leading band. Budget: $10,000. To host a safe and successful form of entertainment for the high country community.

Project member introductions and their roles: Kevin- Project Manager, Chris- Financial activities, Josh H.- Entertainment Organizer, AJ Smith- Hospitality and Concessions

Project Assumptions: Hold festival early next spring, Budget: $25,000, Expected Attendants:

10,000

Project Plan: In Process

Key Success Factors: Attendance, Budgeting, Promotions, and Band Booking

Status Meetings: Weekly

Other Communication Plans: Email, Phone, and Blog

Question and Answer Session: Complete

Summary: Today was a successful kickoff meeting, complete with role allocation, goal assessment, budget and time estimation.